Minutes 2015

Charlotte/Blue Ridge Mensa ExComm Meeting
Minutes for January 7, 2015
Meeting came to order at 7:30 pm. Attending: members Bill Fleet, John Barnes, Alistair
Cammidge, and Nancy Campbell.
The minutes of the October 9, 2014 meeting were distributed by email, approved, and
appeared in the November IdioM.
The meeting scheduled for November 13, 2014, was canceled for lack of a quorum when
three members had conflicts with illness or personal emergencies. There was no meeting
scheduled for December.
COMMITTEE REPORTS
Alistair submitted the attached financial report showing a balance of $1,394.22 on
December 31, 2014. He also submitted a detailed report of our financial activities during the
2014 calendar year. Detailed discussion of expenses followed.
Nancy distributed updated copies of the monthly RVC report on local group status, and the
committee discussed the content. Growth indicates a possibility that we will end the year
slightly above 400 members. The Excomm questioned whether C/BR Mensa had received
credit for several activities, and will investigate further.
OLD BUSINESS
The planned Leadership Retreat is again deferred, the current objective is for it to take place
in March.
Discussion moved to the ACE and Jewel Awards. Given the possibility that we may be over
400 members on March 31, we compared requirements for Class III (200-399 members)
and Class II (400-899 members).
Next ExComm meeting is scheduled for Wednesday, February 4, 7:00 pm, to be held at IKEA
(north side).
Bill moved to adjourn, Alistair seconded. Meeting adjourned at 8:40 pm.

Charlotte/Blue Ridge Mensa ExComm Meeting
minutes for February 4, 2015
Meeting came to order at 7:19 pm. Attending: members John Barnes, Alistair Cammidge,
Nancy Campbell, Bill Fleet, and Becca Miles; guest Wayne Lener.
The minutes of the January 7, 2015 meeting were distributed by email, approved, and
appeared in the February IdioM.
COMMITTEE REPORTS
Alistair submitted the attached financial report showing a balance of $1,488.88 on January
31, 2015. He also submitted a year-to-date report comparing our financial activities during
2014 and 2015 calendar years. Discussion of expenses followed.
Nancy requested an updated report on our Social Media presence, for submission to the
national Communications Committee Chair. John promised to provide an updated report via
email.
OLD BUSINESS
The Leadership Retreat has been scheduled for Saturday, March 21, from 10:00am to
4:00pm. It will be held at the Red Cross building in Charlotte, 2425 Park Road. It is open to all interested members, but an RSVP is requested to help plan the catered lunch.
Next ExComm meeting is scheduled for Thursday, March 12, 6:30 pm, to be held at IKEA
(north side). Bill moved to adjourn, Becca seconded. Meeting adjourned at 8:36 pm.

Charlotte/Blue Ridge Mensa ExComm Meeting
minutes for March 12, 2015
Meeting came to order at 7:30 pm. Attending: members Alistair Cammidge, Nancy
Campbell, and John Barnes; guest Wayne Lener.
The minutes of the February 4, 2015 meeting were distributed by email, approved, and
appeared in the February IdioM.
COMMITTEE REPORTS
Alistair submitted the attached financial report showing a balance of $1,787.60 on February 28, 2015.
On behalf of the Scholarship Committee, Nancy reported that we received 77 applications.
Of those, 17 met all requirements to be forwarded for national consideration.
OLD BUSINESS
The Leadership Retreat scheduled for Saturday, March 21, will be moderated by Wayne Lener.
Nancy stated that we will not be considered for the A.C.E. Awards this year, due to reporting requirements.
NEW BUSINESS
Nancy moved to appoint Billy Austin as Election Committee Chair. Alistair seconded, motion
passed.
John moved to appoint Michael Scranton as York County Area Coordinator. Alistair seconded, motion passed.
Next ExComm meeting is scheduled for Thursday, April 9, 6:30 pm, to be held at IKEA
Restaurant  (north side).
Meeting adjourned at 8:40 pm.

Charlotte/Blue Ridge Mensa ExComm Meeting
minutes for April 9, 2015
Meeting came to order at 7:30 pm.  Attending: members Nancy Campbell, John Barnes, Bill
Fleet, and Alistair Cammidge.
The minutes of the March 12, 2015 ExComm meeting were distributed by email and approved, and printed in the April IdioM.
COMMITTEE REPORTS
Alistair submitted the attached financial report showing a balance of $1,768.09 on March
31, 2015.  He also provided for discussion a draft copy of the annual financial report due to national at the end of this month.  Minor changes in expense categories were suggested.
The Nominating Committee submitted a list of six candidates for the upcoming local
election.
Nancy provided a copy of the RVC Report, and pointed out issues with the timing of test
reports.  John will investigate recent test history and provide a comparison.
NEW BUSINESS
The Summer Picnic is tentatively scheduled for a Saturday in late July, either the 18th or
25th.  It will be held again at the home of John and Joan Barnes.
Alistair moved to appoint Rhod Reep as Area Coordinator for Lincoln and Caldwell Counties.
Nancy seconded, motion passed.
Nancy moved to appoint Wayne Lener as PR Chair.  Alistair seconded, motion passed.
National is planning to discontinue printing mailing labels for local newsletters. Bill will
investigate alternatives and costs.  The topic has been tabled pending his results.
Next ExComm Meeting is scheduled for Thursday, May 14, 2015 at 6:30 P.M., to be held at
IKEA. Meeting adjourned at 8:05 pm.

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for May 14, 2015
Meeting came to order at 7:15 pm. Attending: members John Barnes, Alistair Cammidge,
Nancy Campbell, and Becca Miles.
The minutes of the April 9, 2015 ExComm meeting were distributed by email and approved, and printed in the May IdioM.
COMMITTEE REPORTS
Alistair submitted the attached financial report showing a balance of $1,716.28 on April 30,
2015.
Nancy provided a copy of the monthly RVC Report. Issues with officer listings and newsletter publication dates have been corrected.
OLD BUSINESS
Nancy announced that the Summer Picnic will be held on Saturday, July 25th, at the home
of John and Joan Barnes. Alistair moved that we budget $225 for supplies, John seconded,
motion passed. Becca agreed to purchase the supplies, the cook has not been determined. The theme will be “Old Time County Fair”.
Bill is investigating alternatives to provide mailing labels for the IdioM, topic has been
tabled pending his results.
NEW BUSINESS
Nancy distributed contact information for ExComm members to reach out to lapsed
members.
Nancy asked for suggestions regarding speakers for the monthly meeting, and will be
discussing advertising for same with our Publicity Chair.
A Halloween Costume Party was tentatively discussed, and we are looking into alternatives.
Next ExComm Meeting is scheduled for Thursday, June 11, 2015 at 7:00 P.M., to be held at
the Golden Corral in Matthews.
Meeting adjourned at 8:25 pm

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for June 11, 2015
Meeting came to order at 7:35 pm.  Attending: members Alistair Cammidge, Nancy
Campbell, Becca Miles, Bill Fleet, and John Barnes.
The minutes of the May 14, 2015 ExComm meeting were distributed by email and
approved, and printed in the June IdioM.
COMMITTEE REPORTS
Alistair submitted the attached financial report showing a balance of $1,807.55 on May 31,
2015.
Nancy reviewed a current copy of the monthly RVC Report.
OLD BUSINESS
Summer Picnic is scheduled for Saturday, July 25th, at the home of John and Joan Barnes.
Bill has agreed to do the cooking.
Bill reported on costs for having the IdioM addressed, sorted, and mailed by the printer.  In addition to the basic printing costs, it would cost an additional $26.56/mo to print labels, and $37.50/mo to have those labels (and the required edge seals) applied.  Printer says they cannot do the mailing because they do not have the required permits.  Investigation of other options will continue.
Planning continues for the annual campaign to contact lapsed members.
John moved to revoke the March 2011 motion “that we reimburse the host their actual
expenses (with receipt) up to $5.00 for each member or guest attending an event.”  Bill
seconded, motion failed.  (The original motion remains in effect.)
John moved that we continue funding for Meetup, with no restrictions on member use.  Bill
seconded, motion failed. (Meetup funding is discontinued.)
NEW BUSINESS
Nancy requested suggestions for speakers for July, August, September.
The 2015 Life Member Reception will be scheduled for sometime in August.
A possible Halloween Costume Party was again discussed.
Next ExComm Meeting is scheduled for 7:00pm on Wednesday, July 8th, 2015, at the
Landmark Diner on Central Ave. Meeting adjourned at 8:55 pm

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for July 8, 2015
Meeting came to order at 8:07 PM. Nancy Campbell, John Barnes, Alistair Cammidge and
Bill Fleet were in attendance.
The minutes of the June 11, 2015 Executive Committee Meeting were distributed by email,
approved, and printed in the July Idiom.
ELECTION RESULTS
Elected ExComm members are: John Barnes, Alistair Cammidge, Nancy Campbell, and Bill
Fleet.
After some discussion, the ExComm positions were decided: John as Local Secretary, Bill as Assistant Local Secretary, Alistair as Treasurer, and Nancy as Publications/Editor. Additional appointments (Program Chair and Recruiting and Testing Chair) were deferred to August meeting.
John moved, Bill seconded, to reappoint all existing officers and positions other than
ExComm. Passed.
COMMITTEE REPORTS
Alistair submitted the attached financial report showing a balance of  $2,659.24
OLD BUSINESS
Life Member reception is on track for August 15 at the home of Lee and Nancy Bobbitt.
Nancy moved, Alistair seconded, to invite ExComm officers and Long-term (25-year+)
members to the Life Member reception. Passed.
NEW BUSINESS
The Leadership Summit reimbursement from National did not cover the cost of the hotel
room for the additional night. Nancy moved, Alistair seconded, that CBRM reimburse Nancy
and John $125.00 each to cover the difference. Passed.
Youth content in the Newsletter is encouraged by National, John moved, Bill seconded, to
ask new Editor to include more Youth-oriented content in Idiom. Passed.
Congratulations to Bill for receiving a National Service Award from AMC Chairman Dan Burg.
Bill has served as LocSec for two Mensa chapters, and edited newsletters for four, as well as several national committees and appointments.
Nancy moved, Alistair seconded, to award $300 to Tucker Green as a local scholarship.
Passed.
Next Executive Committee meeting will take place at 7:30 on August 13 at the home of
Alistair. Bill moved, Alistair seconded, to adjourn. Meeting adjourned at 9.08 PM

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for August 13, 2015
Meeting came to order 8:00PM. Present were Alistair Cammidge, John Barnes, Nancy
Campbell and Bill Fleet.
Agenda approved and adopted.
OFFICER REPORTS
LocSec: Lapsed member contacts reported to National, reimbursements expected. Background check requested for additional youth volunteer, name to be announced after clearance. Pilot program adopted for online officer training. Triad Mensa may want to coordinate some joint events.
Scholarship: John is Chair, no assistant chair yet.
Webmaster: testing a new API from national that confirms membership.
Treasurer: report distributed (attached) by email and printout. Alistair would like to increase our bank balance.
OLD BUSINESS
John moved, Bill 2nd to approve appointment of Rebecca Miles as Recruiting and Testing
Chair. Passed.
John moved, Nancy 2nd to approve appointment of Michael Scranton as Program Chair.
Passed.
John moved, Nancy 2nd to approve appointment of Bob Maier as Ombudsman. Passed.
NEW BUSINESS
John moved, Bill 2nd to begin looking at Bylaws revisions. Discussion: review to focus on
officer roles and voting. Passed.
Bill moved, Alistair 2nd to appoint Nancy as Bylaws Review Chair. Passed.
John moved, Bill 2nd to establish a budget for the Christmas Party. Passed. Amendment:
Alistair moved, Nancy 2nd to establish a $1000 budget for the Christmas Party. Passed.
John moved, Bill 2nd to appoint a lead organizer for the Christmas Party. Discussion.
Withdrawn until we have an appointee.
Nancy moved, Bill 2nd to investigate hosting or co-hosting the 2017 Mind Games.
Discussion. Passed.
Next Excomm Meeting is scheduled for Thursday, September 10th, 2015 at 8:00PM, to be
held at Alistair’s home.
Bill moved to adjourn, Nancy 2nd. Passed. Meeting adjourned at 8:49PM.

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for September 10, 2015
Meeting called to order at 8PM. Present were John, Nancy, Alistair, and Bill.
Approved the agenda as submitted by John. The minutes of the August 13, 2015 were
distributed by email, approved, and printed in the September Idiom.
COMMITTEE REPORTS
Webmaster:  New national login API appears to work as expected, researching how to link it
to WordPress, for our updated website.
Treasurer:  Report distributed by email, attached. Bank balance is still not where the
Treasurer would prefer it, but there were numerous expenditures over the summer (AG,
Picnic), reflected in the final balance.
Bylaws Revisions:  Analysis of officers’ duties underway. Discussion of tie-breaking vote
assignment. Nancy distributed copies of existing bylaws (working document with
annotations). Discussion of changes ensued: a possible larger committee (by 1), longer
elected terms (2 years), a revised election and terms of office schedule (terms to begin in
June rather than July), and the creation of a Secretary role.
Christmas Party:  No report from catering searches.
Mind Games 2017:  No response from proposed chair. No contact with Bob Cox. Given the
state of our treasury, we may have to wait another year.
OLD BUSINESS
John moved, Bill second to authorize a Christmas Party reservation. Passed.
Alistair moved, Nancy second to appoint John as Christmas Party chair. Budget already
approved at August meeting. Passed.
NEW BUSINESS
Alistair led discussion of expectations of event hosts, relevant to the August 2013 motion
that every event listing be required to include a contact person. The motion initially stated only that there be a contact person, not that there be a host present. Alistair moved, Nancy second motion that the contact person for an event shall be expected to attend and act as host for that event. Discussion. Passed.
Next ExComm Meeting is scheduled for October 8, 2015 at 7:30 PM, to be held at the home of Alistair.
Bill moved to adjourn, Nancy second. Passed. Adjourned at 8:55 PM.

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for October 8, 2015
The minutes of the September 10, 2015 meeting were distributed by email, approved and
printed in the October issue of Idiom.
Agenda approved and adopted, Alistair moved, Bill second.
Meeting called to order at 8:02 PM.
COMMITTEE REPORTS
Treasurer –  comments re: report already distributed by email. September’s reimbursement
from National was smaller than usual, but this varies: Testing rates affect the reimbursement amount.
Christmas Party –  reservation at Levine Senior Center for Friday December 4. Catering still
TBA. John is looking at Ruby Tuesday for food.
Other Reports –  none.
OLD BUSINESS
Bylaws Revisions –  Nancy has distributed her proposed revisions, discussion postponed to end of meeting.
NEW BUSINESS
John moved, Bill second to amend ASIE 2013-08A (regarding the requirement for calendar
event contacts) to ‘expect the contact to attend and act as host or arrange for a suitable
substitute’. Passed.
Review existing local Actions Still In Effect(s).  Considered opportunities to remove certain ASIEs. No final decision at this time.
Review existing local officer timeline.
Holiday Party start moved up to May, to take advantage of better booking locations.
Next ExCom meeting to be held second Thursday, November 12, at 8:00pm at the home of Alistair.
Bill moved, John second to adjourn. Meeting adjourned at 9:05pm.

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for November 12, 2015
In attendance: John, Nancy, Bill, Alistair.
The minutes of the October 8, 2015 meeting were distributed by email, approved and printed in the November issue of Idiom.
Meeting called to order 8:25 PM
Committee/ Officer reports
Treasurer  – report already sent by email, attached. An ideal balance would be $2000, and we are  not yet there. Idiom currently takes about 40% of the current monthly budget.
Christmas Party  – Reservation at Levine Senior Center for Friday, Dec 4, from 7 to 10PM. Catering arrangements are with Ruby Tuesday, scheduled for 6:45 pm.
Testing  – Jack Howard is stepping down effective 3/31, James McIntyre, just moved in from Ohio, is a certified Proctor, and wants to continue testing.
Program Chair  – the current Program Chair has four consecutive unexplained meeting absences.
Recruitment and Testing Chair  – the current Recruitment and Testing Chair has four consecutive unexplained meeting absences.
Old Business
Bylaws Revision from Nancy – Nancy moved, Alistair second to postpone bylaws revision
indefinitely. Passed.
Review changes to local officer timeline – Holiday Party venue search moved to May per Bill’s suggestion.
New Business
John moved, Alistair second to declare vacant the Area Coordinator (AC) positions in Wilkes,
Union and Rowan Counties. Passed.
John moved, Bill second to approve the appointment of Nancy Campbell as AC for North
Charlotte. Passed.
John moved, Nancy second to approve the appointment of Ryan Potter as AC for South Charlotte. Passed.
John moved, Bill second to create events on Facebook, per member request. Too many
announcements? Maybe not. Failed.
John moved, Bill second to schedule an ExComm meeting on join.me in December for the
purposes of testing a digital meeting format. Passed. Virtual meeting to occur at 7:00PM on Thursday, December 10th.
Next physical ExComm is scheduled for Thursday January 14, 2016 at 7:00PM.
Bill moved, John second to adjourn. Meeting adjourned at 9:42PM.

Webmaster’s Note: The virtual meeting test scheduled for December was not successful, no meeting was held.