Minutes 2014

2014 ExComm Meeting Minutes, Charlotte/Blue Ridge Mensa

Note: Detailed financial reports have been removed from the minutes, please visit the IdioM archives to find them.

January February March
April May June
July August September
October November – cancelled December – none scheduled

December 2014

There was no meeting scheduled for December.

November 2014

The meeting scheduled for November 13, 2014, was cancelled for lack of a quorum when three members had conflicts with illness or personal emergencies.

Top Of Page

October 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for October 9, 2014

Meeting came to order at 7:32 pm. Attending: members Nancy Campbell, Rebecca Miles, Bill Fleet, John Barnes, and Alistair Cammidge.

The minutes of the September 11, 2014 meeting were distributed by email, approved, and appeared in the October IdioM.

COMMITTEE REPORTS

Alistair submitted the attached financial report showing a balance of $2,186.77 on September 30, 2014. (Webmasters note: The referenced report has been removed from the online minutes.)

Nancy distributed copies of a monthly RVC report on local group status, which summarizes the last twelve months in terms of group size, newsletters received, testing sessions, most recent business meeting, and most recent treasurers’ report.

OLD BUSINESS

Becca reported that she is still looking for an affordable location for the Leadership Retreat planned for January. Informal discussion followed, with a consensus reached that we will probably reschedule the retreat for a later month.

John reported that hotel bids for Mind Games 2016 have been received, with a minimum bid of $12,000 for Food & Beverage services. Meeting room space would be waived as long as that F&B minimum is met, but the contract would be signed locally and meeting that minimum would be the responsibility of the chapter. Informal discussion followed, with a consensus reached that we are not in strong enough financial position to assume such liability and will not submit a bid.

Informal discussion continued from last month regarding our social media presence, especially in regard to current procedures and possible member involvement. Opinions differ.

Next ExComm meeting is scheduled for Thursday, November 13, 2014, at 7:00 pm, to be held at the Golden Corral in Matthews.

Nancy moved to adjourn, Bill seconded. Meeting adjourned at 9:06 pm.

Top Of Page

September 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for September 11, 2014

Meeting came to order at 7:30 pm. Attending: members Alistair Cammidge, Nancy Campbell, Rebecca Miles, Bill Fleet, and John Barnes.

The minutes of the August 13, 2014 meeting were distributed by email, approved, and appeared in the September IdioM.

COMMITTEE REPORTS

Alistair submitted the attached financial report showing a balance of $2,157.37 on August 31, 2014. (Webmasters note: The referenced report has been removed from the online minutes.)

John reported that bids have been requested for meeting space to host the 2016 Mind Games, but only one has been returned.

NEW BUSINESS

Alistair requested committee clarification of the expectations for the Trivia questions he is submitting for the IdioM.

John moved to revoke the motion of March, 2011, that we reimburse the host their actual expenses (with receipt) up to $5.00 for each member or guest attending an event. Becca seconded, motion failed. (The original motion remains in effect.) Subsequent discussion included plans to promote the availability of this reimbursement, and then reevaluate.

Discussion moved to our social media presence, in the context of the ACE and Jewel Awards. The Gold ACE medal requires 15% of our membership on Facebook, plus 10% on each of two other social media platforms. We intend to heavily promote our social media over the coming year.

Next ExComm meeting is scheduled for Thursday, October 9, 2014, at 7:00 pm, to be held at the Golden Corral in Matthews.

Bill moved to adjourn, Becca seconded. Meeting adjourned at 9:02 pm.

Top Of Page

August 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for August 13, 2014

Meeting came to order at 7:25 pm. Attending: members John Barnes, Alistair Cammidge, Nancy Campbell, Rebecca Miles, and Bill Fleet; guest Sarah Miles.

The minutes of the July 9, 2014 meeting were approved after an amendment to correct the attendance list.

COMMITTEE REPORTS

Alistair submitted the attached financial report showing a balance of $2,222.31 on July 31, 2014. (Webmasters note: The referenced report has been removed from the online minutes.)

NEW BUSINESS

John moved to fund the Meetup group, Rebecca seconded, motion passed. Nancy pointed out we should review this in November to decide if we will continue.

Discussion of Facebook policy followed, and John has been asked to investigate options regarding visibility.

Rebecca has been asked to investigate venues for the proposed January Leadership Retreat.

Discussion moved to the logistics of the proposed member incentive program, with significant changes suggested. Discussion is planned to continue on the ExComm email list.

Nancy moved that we investigate the feasibility of hosting Mind Games in 2016. Bill seconded, motion passed. John has been asked to investigate possible venues.

Nancy reported that Joyce Borst has accepted the position of Scholarship Chair for this year.

Next ExComm meeting is scheduled for Thursday, September 11, 2014, at 7:00 pm, to be held at the Golden Corral in Matthews.

Meeting adjourned at 9:20 pm.

Top Of Page

July 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for July 9, 2014

Meeting came to order at 6:59 pm. Attending: members Bill Fleet, John Barnes, Alistair Cammidge, Nancy Campbell, and Rebecca Miles; guests Sarah Miles and Bob Maier.

The minutes of the June 11, 2014 meeting were distributed by email, approved, and printed in the July issue of the IdioM.

COMMITTEE REPORTS

Alistair submitted the attached financial report showing a balance of $2,659.24 on June 30, 2014. He recommends that we maintain a normal operating balance near $2,000. (Webmasters note: The referenced report has been removed from the online minutes.)

NEW BUSINESS

Election of specific ExComm officers:
John nominated Nancy as Local Secretary, Bill seconded. Unopposed.
Nancy nominated John as Deputy Local Secretary, Bill seconded. Unopposed.
Bill nominated Alistair as Treasurer, John seconded. Unopposed.
John moved to reappoint Rebecca Miles as Program Chair, Nancy seconded. Unopposed.
Nancy moved to reappoint Bill as Publications Chair, Alistair seconded. Unopposed.
Nancy moved to reappoint John as Recruiting & Testing Chair, Bill seconded. Unopposed.
Alistair moved to reappoint all other serving officers, Bill seconded. Unopposed.

Report on Awards Received by C/BR Mensa at the Annual Gathering:

Nancy reported that only eight A.C.E. awards (Achieving Communications Excellence) were presented in the entire country � five Silver, three Gold. C/BR Mensa received the Silver. The old G.O.T.Y.A. (Group Of The Year Award) has been replaced by the JEWEL Awards, with levels starting at Emerald, then going up through Sapphire and Ruby. C/BR Mensa received the Sapphire Jewel Award for our size category. Social media being a component of the A.C.E. Award program, Nancy also expressed appreciation for the work done by Bob Diamond in establishing our social media presence.

Advance Planning for 2015 A.C.E. and Jewel Awards:
The committee reviewed the award guidelines and discussed ways to improve our scores. The previously approved member incentive program will be implemented to support this goal.

Leadership Retreat:
Rebecca moved that we plan a Leadership Retreat for January of 2015. Bill seconded, unopposed.

Support for Gifted Youth program:
Bill moved that we budget $300 for use by the GYC on youth events. Rebecca seconded, passed with one abstention.

OLD BUSINESS

Nancy pointed out that we are still seeking a new Scholarship Chair.

Next ExComm meeting is scheduled for Wednesday, August 13, 2014, at 7:00 pm, to be held at the Golden Corral in Matthews.

Meeting adjourned at 8:25 pm.

Top Of Page

June 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for June 11, 2014

Meeting came to order at 6:57 pm. Attending: members Rebecca Miles, Bill Fleet, John Barnes, Alistair Cammidge, and Nancy Campbell.

The minutes of the May 15, 2014 meeting were distributed by email, approved, and printed in the June issue of the IdioM.

COMMITTEE REPORTS

Alistair submitted a financial report showing a balance of $2,574.67 on June 6, 2014. All reimbursements expected for the LDW in March have been received.

NEW BUSINESS

The committee welcomed our new member, Program Chair Rebecca Miles.

Nancy presented a report from the RVC on the health of the group.

Immediate past Scholarship Chair Karin Fleet will be unable to serve this year, and a new Scholarship Chair is needed by August 1.

Testing will be discounted nationally to $25 for the month of July. The committee discussed a local testing promotion to take advantage of that discount.

National is providing limited financial support to local group leaders attending the Leadership Summit at the Annual Gathering, and has suggested that local groups match that support. John moved that C/BR provide local support up to a combined total of $300. Alistair seconded, motion passed unopposed.

OLD BUSINESS

Planning continued for the Summer Picnic on July 26th, at the home of Joan and John Barnes.

Nancy moved to purchase three member recognition plaques, at an estimated cost of $20 each. John seconded, motion passed unopposed.

Plans were finalized for the Life Member Reception on June 21.

Next ExComm Meeting is scheduled for 6:30 P.M. on Wednesday, July 9, at the IKEA Restaurant

Rebecca moved to adjourn, Bill seconded, unopposed. Meeting adjourned at 8:00 P.M.

Top Of Page

May 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for May 15, 2014

Meeting came to order at 7:29 pm. Attending: members Nancy Campbell, Bill Fleet, John Barnes, and Alistair Cammidge.

The minutes of the April 15, 2014 meeting were distributed by email, approved, and printed in the May issue of the IdioM.

COMMITTEE REPORTS

Alistair submitted a financial report showing a balance of $1,353.01 on April 30, 2014.
Year-to-date expenditures have been $1,986.59. Reimbursements from national are expected for expenses related to the AMC meeting and LDW, but are outstanding.

John submitted reports on:

a) Status of website changes � in progress, with two major goals.
1) Improve organic search results for the current pages, which will also provide better landing pages for future Google AdWords advertising, and
2) Restructure several pages to improve our standing in the new A.C.E. program.
b) Terms and Conditions for the proposed Meetup account.
c) Possible discount pricing with Constant Contact.

OLD BUSINESS

The Summer Picnic will be on July 26th, at the home of Joan and John Barnes.

The Holiday Party will be on December 5th, at the Levine Center.

NEW BUSINESS

Nancy reported that Rebecca Miles has agreed to serve as the Gen-Y liaison for the chapter. Nancy also suggested appointing Rebecca as Program Chair, with a specific request to concentrate on Gen-Y activities. The committee unanimously approved.

Next ExComm Meeting is scheduled for 6:30 P.M. on Wednesday, June 11, at the IKEA Restaurant

Meeting adjourned at 8:30 P.M.

Top Of Page

April 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for April 15, 2014

Meeting came to order at 6:58 pm. Attending: members Alistair Cammidge, Nancy Campbell, Bill Fleet, and John Barnes.

The minutes of the March 11, 2014 meeting were distributed by email, approved, and printed in the April issue of the IdioM.

COMMITTEE REPORTS

Alistair discussed a summary of the fiscal year 2013/2014, attached. (Webmasters note: The referenced summary has been removed from the online minutes.) Nancy also discussed expenses related to the LDW and AMC Meeting.

OLD BUSINESS

The Life Member Reception has been rescheduled to June 21st, 2014.

NEW BUSINESS

John moved that we set a tentative budget of $850 for the December holiday party, with Nancy authorized to investigate options and make appropriate reservations. Alistair seconded, passed unanimously.

John moved that we provide funds up to $10 per month for a member incentive program. Alistair seconded, passed unanimously.

The committee discussed funding a Meetup Group, to be operated by the chapter directly. John will investigate specifics and report back to the committee.

Youth Activities: We have a Mini-Golf event scheduled for May 31. Nancy moved that we pay the admission for the first six youth to RSVP. Bill seconded, passed unanimously.

Next ExComm Meeting is scheduled for 6:30 P.M. on Thursday, May 15, 2014, to be held at the IKEA Restaurant

Meeting adjourned at 8:30 P.M.

Top Of Page

March 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for March 11, 2014

Meeting came to order at 7:15 pm. Attending: members John Barnes, Alistair Cammidge, Nancy Campbell, and Bill Fleet.

COMMITTEE REPORTS

Treasurer � Alistair submitted the attached report for the first 2 months of this year, with comparable figures for 2013. (Webmasters note: The referenced report showed a balance of $2078.03 on February 28, 2014, but has been removed from the online minutes.)

NEW BUSINESS

Bill moved that we appoint Billy Austin as Elections Chair for the 2014-2015 elections. John seconded, passed unanimously.

National is now taking nominations for the new A.C.E. (Achieving Communications Excellence) awards. Nancy will submit the paperwork to nominate Charlotte/Blue Ridge Mensa.

The committee was notified that Ombudsman Robert Cameron has resigned because of other commitments. Nancy moved to appoint Lee Bobbitt, John seconded, passed unanimously.

Nancy moved that a Life and Long Term Members Reception be scheduled for June 7, 2014, hosted by Lee and Nancy Bobbitt, with a budget of $300. Bill seconded, passed unanimously.

OLD BUSINESS

The Executive Committee discussed additional details for the AMC/LDW meetings (March 28-30), including registration status, hospitality hours, and the continuing need for volunteers. Nancy and John made plans to visit the hotel on Friday (March 14) to review the facilities.

The next meeting will be on Tuesday, April 15, at 6:30 pm, at the IKEA restaurant.

Bill moved to adjourn, Nancy seconded, adjourned at 8:40 pm.

Top Of Page

February 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for February 18, 2014

Meeting came to order at 6:50pm. Attending: members Bill Fleet, John Barnes, Alistair Cammidge, and Nancy Campbell.

COMMITTEE REPORTS

Treasurer � Alistair submitted the attached summary of activity for the 2013 calendar year, and will be looking at the reports in the IdioM for information regarding expenses prior to his term. (Webmasters note: The referenced summary has been removed from the online minutes.)

Scholarship Committee � We received 72 applications this year. A committee consisting of Karin Fleet (Chair), Bill Fleet, Rebecca Miles, Brenda Johnson, and Joyce Borst read and judged the entries, and 14 essays were submitted for national consideration.

NEW BUSINESS

Nancy has received a new Charlotte Blue Ridge Mensa Charter from the National Office, and provided all ExComm members with a copy for later review.

Alistair moved that we reappoint Billy Austin as Nominating Committee Chair. Bill seconded, passed unanimously.

The national office has opened nominations for GYC recognition. Alistair moved that Nancy submit a nomination for Matt Tiller. Bill seconded, passed unanimously.

John requested authorization to advertise online. Bill moved that we set up a Google AdWords account. Alistair seconded, passed unanimously.

Nancy will be making a brief presentation about CBR Mensa at the AMC meeting.

After a brief discussion regarding our historical records, Alistair moved that we ask the Historian to investigate means and costs of having those records digitized for easier access. John seconded, passed unanimously.

OLD BUSINESS

The Ad Hoc Committee for the AMC/LDW (March 28-30) reported that plans are largely complete and confirmed for the class offerings. Registrations have started coming in for attendees, and three volunteers have already stepped forward. The committee discussed possible sources for gift bags for those attending.

The committee went into closed session to discuss officer performance, with no actions taken.

The next meeting will be on Tuesday, March 11, at 6:15pm, at the IKEA restaurant.

Bill moved to adjourn, Alistair seconded, adjourned at 8:03 pm.

Top Of Page

January 2014

Charlotte/Blue Ridge Mensa ExComm
Meeting minutes for January 12, 2014

Meeting came to order at 3:55 PM. Attending: members Nancy Campbell, Bill Fleet, John Barnes, and Alistair Cammidge.

The minutes of the November 10, 2013 meeting were distributed by email, approved, and printed in the January issue of the IdioM.

TREASURER’S REPORT: Alistair presented a summary of our expenses for the six month period from June 30, 2013, to December 31, 2013. A net change of $-782.61 brings us to a balance of $1881.94., the detailed report is attached as page 2. (Webmasters note: The referenced report has been removed from the online minutes.)

NEW BUSINESS:

CULTURE QUEST: John moved that we pay the registration fee for up to two member organized CQ teams for 2014. Bill seconded, passed unanimously.

C/BR MENSA FACEBOOK PAGE: The committee discussed general policy, and reached a consensus regarding the policies to be followed.

AMC/LDW BUDGET: John moved that Nancy be authorized arrange meals as appropriate, with a local budget of $500 beyond what we expect to be reimbursed by national. Alistair seconded, passed unanimously.

TESTING IN MARCH: Additional national funding will be available, and the committee discussed scheduling additional tests. Alistair moved that $250 be designated for an advertising budget, Bill seconded, passed unanimously.

OLD BUSINESS:

ROWAN COUNTY: The January 16th event was a success, and a second event has been scheduled for

PROJECTOR AND SCREEN: Screen has been purchased. Bill moved that Nancy follow up on the projector purchase, John seconded, passed unanimously.

CHRISTMAS PARTY: Nancy reported an overrun due to hidden expenses. Bill moved to authorize payment, John seconded, passed unanimously.

The next ExComm Meeting is scheduled for 6:30 PM on Tuesday, February 11th, 2014, to be held at the IKEA Restaurant.

Meeting adjourned at 5:00 PM.

Top Of Page