2013 ExComm Meeting Minutes, Charlotte/Blue Ridge Mensa
|January||February – not scheduled||March|
|April – not scheduled||May||June – not scheduled|
|October – not scheduled||November||December – not scheduled|
As noted in the November minutes, there was no meeting scheduled for December.
Minutes of the C/BR Mensa ExComm Meeting, November 10, 2013
Meeting came to order at 4:17 PM. Attending: members Alistair Cammidge, Nancy Campbell, Dave Birley, Bill Fleet, and John Barnes.
The minutes of the September 15, 2013 meeting were distributed by email, approved, and printed in the October issue of the IdioM.
TREASURER: Alistair presented a summary of our expenses since June 30, including a $500 advance room rental for the Leadership Development Workshop in March and a $550 room rental for the Christmas Party. Nancy pointed out that national will most likely reimburse the LDW expense. Alistair also said that BB&T has agreed to waive the monthly service charges on our checking account.
EDITOR: Bill reports that he has developed a way to make a version of the electronic IdioM that is better suited to mobile devices.
ROWAN COUNTY AREA COORDINATOR: Dave moved that we appoint Sue Collins as Area Coordinator for Rowan County, John seconded, passed unopposed. Nancy had previously asked Sue to accept, and the first planned event will be a dinner meeting sometime in January.
PROJECTOR AND SCREEN: Given the repeated need for projection equipment for meeting presentations, Nancy moved that we buy a screen from Dave at $40. Alistair seconded, passed unopposed. John moved that we authorize Dave to research the price of digital projectors, and make a purchase if he found a suitable unit under $300. Bill seconded, passed unopposed.
CHRISTMAS PARTY: In addition to the $550 room rental mentioned in the Treasurer’s Report, Nancy said there would be a $500 security deposit due by December 1. Assuming no damages, this will be reimbursed after the event. Discussion followed regarding the food selections.
TABLED UNTIL THE JANUARY MEETING: Volunteer recruiting for the March 2014 AMC/LDW sessions, and long range chapter goals.
The next ExComm Meeting is scheduled for 3:30 PM on Sunday, January 12th, 2014, to be held at the Landmark Diner, 4429 Central Ave., Charlotte. To reduce confusion, we plan to order, eat, and then open the formal meeting near 4:00 PM.
Meeting adjourned at 5:12 PM.
As noted in the September minutes, there was no meeting scheduled for October.
Minutes, C/BR Mensa ExComm Meeting, September 15, 2013.
The meeting came to order at 4:09 pm.
Attending: Nancy Campbell, Alistair Cammidge, Bill Fleet, John Barnes.
The proposed agenda was approved. Minutes of the August 18, 2013 meeting were distributed by email, approved, and printed in the September issue of the IdioM.
REPORTS AND OLD BUSINESS:
1) We are still looking for a GEN-Y Program Coordinator.
2) Alistair presented a financial summary covering the period from July 1st to September 14th, 2013. (Attached as page 2.) Discussion followed on specific expenditures.
a) Alistair asked why we are paying monthly bank fees. John moved that we authorize Alistair to investigate getting an account with no fees. Bill seconded, approved.
b) John moved to cancel all previous automatic spending authorizations for the ExComm. Bill seconded, approved.
c) John moved to ask Alistair to arrange for a review of our financial records through June 30, 2013, at a cost not to exceed $250. Bill seconded, approved.
3) Preparations continue for the AMC (American Mensa Committee) meeting scheduled for March 28-30, 2014 here in Charlotte.
4) An LDW (Leadership Development Workshop) will be held in conjunction with the AMC Meeting.
a) Group officers should have received a link to an online survey (September 9th, from email@example.com) about course preferences and training needs. Completing that survey is strongly encouraged.
b) We will be looking for volunteers to staff a Hospitality Room for both events.
5) A room has been reserved at the Levine Senior Center in Matthews for the 2013 Christmas Party, to be held on Friday, December 6th, from 7:00 to 10:00 pm.
1) October is Mensa Testing Month (MTM). Our plans to participate locally are due in the national office by September 27. Nancy is gathering the needed information.
2) Nancy will suggest a Hallowe’en costume party for the October MMM.
3) The annual Renaissance Festival opens October 5, Nancy wants to meet at the gate on Saturday, October 26th, at 1:00 pm.
The next ExComm meeting will be on Sunday, November 10th, at 4:00 pm. Location remains the Landmark Diner, 4429 Central Ave., Charlotte.
John moved to adjourn, Bill seconded. Approved at 5:42 pm.
CBR Mensa Financial Notes
|Date: 15 September 2013||$$$||Notes|
|Balance at BB&T 30 June 2013:||2,664.55|
|Balance at BB&T 14 Sept 2013:||2,212.45|
|American Mensa||596.66||two months|
|Entertainment||277.50||Xmas 2013 party|
|Food and Dining||168.57||Summer party, speakers|
|Bank Fees||19.90||two months|
|Unknown||8.70||(Webmaster Note: Since identified as mailing materials.)|
|Income Less Expenditure||-452.10||as Change above|
Charlotte/Blue Ridge Mensa ExComm Meeting, August 18, 2013
Called to Order at 4:28 PM.
Attending: ExComm members Nancy Campbell, Alistair Cammidge, Bill Fleet, Dave Birley, and John Barnes. Guests Karin Fleet, Sharron Richey, Joy Fleet, Libby Fleet, Cady Fleet.
The agenda was approved as presented.
Status Reports/Old Business:
Karin Fleet has been appointed 2014 Scholarship Chair.
Bob Diamond has accepted the duties of CC Blast Coordinator. (He also remains as the Social Media Chair.)
We are still looking for a GEN-Y Program Coordinator.
There will be a Leadership Development Workshop held with the AMC meeting scheduled for March, 2014. Nancy is coordinating with the Hilton regarding space and food, John is working with RVC5 Baker Ring on needs surveys.
For the 2013 Christmas Party, Nancy reported that her first choice for space is more expensive than expected. Alistair moved to increase the budget to $850. Bill seconded, approved.
Nancy will relay a suggestion for a Youth version of the CC Blast to be coordinated between Matt Tiller and Bob Diamond (who has already passed the required background check.)
The chapter bank account has been changed from 2012-13 officers to 2013-14 officers. The account is in the name of CBR Mensa; debit cards are now held by Bonnie Haskins and Nancy Campbell (new card), and Alistair Cammidge will receive a new card shortly.
John moved that every event listing be required to include a contact person. Bill seconded, approved.
Dave moved that the ExComm consider criteria for awarding recognition plaques for long term service. Alistair seconded, approved.
The next ExComm meeting is scheduled for 4:00 PM on September 15, 2013, at the Landmark Diner, 4429 Central Ave, Charlotte.
Bill moved to adjourn and Dave seconded, at 5:35 PM.
Minutes of the C/BR Mensa ExComm Meeting, July 14, 2013.
Meeting came to order at 2:24 PM.
Attending: members Nancy Campbell, Dave Birley, Bill Fleet, John Barnes, and guests Anita Birley, Libby Fleet, Cady Fleet.
The minutes of the May 19, 2013 meeting were distributed by email, approved, and printed in the June issue of the IdioM.
John nominated Nancy as Local Secretary, himself as Deputy Local Secretary, and Phillip Alistair Cammidge as Treasurer. Bill seconded all nominations.
John moved that we accept the entire slate as stated. Nancy seconded, motion passed unopposed.
Nancy asked Bill Fleet to continue as Publications Chair and Editor. He accepted, appointment was unopposed.
John offered to continue as Recruiting and Publications Chair. Appointment was unopposed.
Nancy noted that the new Scholarship Chair must be appointed by August 1, 2013, and asked Bill to find out if Karin Fleet would accept the position.
Nancy asked Dave Birley to serve as Program Co-Chair for Speakers. He accepted, appointment was unopposed.
Dave moved that we reappoint current officers: Proctor Coordinator (Jack Howard), Webmaster (John Barnes), Historian (Joe Barrett), Social Media Chair (Bob Diamond), and GYC (Matt Tiller). Bill seconded, motion passed unopposed.
After noting that Bonnie Haskins (Circulation Chair) wants to start training someone to handle her duties on alternate months, John moved to reappoint Bonnie as Circulation Chair and start recruiting an assistant. Dave seconded, motion passed unopposed.
Dave asked to step down as Area Coordinator for York County. John moved to reappoint all remaining Area Coordinators pending a review of duties. Dave seconded, motion passed unopposed.
Nancy reported that as Coordinator of the Life Member Reception she had gone over budget by $40, and offered to cover that overage personally. Dave moved that we extend the budget and reimburse the difference. Bill seconded, motion passed unopposed.
Discussion moved to the AMC meeting scheduled for Charlotte in March, 2014. Bill moved that we host a Leadership Development Workshop in connection with the AMC meeting. Dave seconded, motion passed unopposed. Other related issued were deferred to the next ExComm meeting.
Discussion moved to the Summer Picnic on July 20th. Bill moved that John coordinate with a budget of $200. Nancy seconded, motion passed with three in favor.
Discussion moved to the Christmas Party. John moved that Nancy coordinate with a budget of $750. Bill seconded, motion passed unopposed.
Next ExComm Meeting is scheduled for Sunday, August 11th, at 4:00 PM, to be held at the Landmark Diner, 4429 Central Ave., Charlotte.
Meeting adjourned at 3:05 PM.
As noted in the May minutes, there was no meeting scheduled for June.
C/BR Mensa Executive Committee Minutes May 19, 2013.
Called to order at 3:09 PM by Dave Birley, LocSec.
Present: John Barnes, Nancy Campbell, Joe Barrett, Dave Birley, and Bonnie Haskins.
The minutes of the March 10, 2013 meeting were distributed by email, approved, and printed in the March issue of the IdioM.
Dave began the meeting by pointing out that this would be the last ExComm meeting with the current members, since the new ExComm will take office July 1st.
- Treasurer’s report. Joe reported that the balance in our checking account is $3,477.00.
- Scholarship Chair report: Nancy reported that we have two American Mensa Scholarship winners this year, Kristin Vinesett ($500) and Jessica McDonald ($300.)
Nancy moved (John seconded) that we award a $500 CBR Mensa Scholarship to an additional candidate. Dave moved (Joe seconded) that we amend the motion to award two $300 scholarships to our two highest ranking candidates. The motion to amend carried unanimously, and the main motion was approved unanimously. The two CBR scholarships will be awarded to Fawn Cook and Rhylette Brantley of Charlotte.
John moved (Bonnie seconded) that we provide a budget of $250 to Nancy Bobbitt, who is hosting a reception for Life Members at her home on Saturday, June 22. Passed unanimously.
John moved (Nancy seconded) that CBR Mensa offer to pay for prior evidence evaluation or testing for the parents of four-year old Michael Wimmer of Salisbury, who is CBR’s youngest member. Unanimously approved, with a postscript that we alert both Jack Howard (Proctor Coordinator) and Matt Tiller (Youth Coordinator).
Dave notified us that Bob Diamond, who is attending a funeral for a family member and could not attend this meeting of the ExComm, has expressed an interest in being considered for a position on the next ExComm. Duly noted.
Dave notified us that Bill Fleet, who had been delayed in his return to Charlotte by airplane, wanted us to investigate reasons for late delivery of the Idiom. [After the meeting, Bonnie informed us by email that our agreement with the Post Office allows them 10 days to deliver newsletters.]
The next ExComm meeting will be held electronically on July 1, 2013, for the purpose of specifying which office the elected members of the ExComm will hold, to be followed by an announced meeting later in the month.
Nancy moved to adjourn at 4:09 PM, seconded by John. Approved.
As noted in the March minutes, there was no meeting scheduled for April.
C/BR Mensa Executive Committee Minutes March 10, 2013.
Called to order at 3:17 PM by Dave Burley, LocSec.
Present : John Barnes, Joe Barrett, Dave Birley, Nancy Campbell, Bill Fleet and Bonnie Haskins.
The minutes of the January 13, 2013 meeting were distributed by email, approved and printed in February issue of the IdioM.
Dave Burley announced that our GYC Matt Tiller has been named Editor of Mensa’s national Young Mensans Magazine. This is an honor for Matt and for C/BR Mensa.
- Treasurer’s Report. Joe reported a bank balance of $2,966.38 with no problems at this time.
- Scholarship Committee Report. Nancy reported the 38 applications received were coded and judged and 17 quaified to be forwarded to the next level of consideration.
Joe moved, Bill seconded that we officially appoint the members currently working on nominations as the Nominating Committee. Approved.
Joe moved, Bill seconded that we appoint the members of the Nominating Committee to be the members of the Election Committee. Approved.
John moved, Bill seconded that we create an elections@CBRMensa.org email list forwarding to the current Nominating and Elections Committees.
Nancy reports she will not be able to attend the AMC meeting in DC on March 23-24 as planned. The ExComm decided to discuss at the next meeting a plan to send her to the Fall 2013 AMC meeting.
Joe moved, Bonnie seconded to appoint Bob Diamond as Social Media Officer because he has been doing much work to expand our internet presence. Approved.
The next ExComm meeting will be held at the home of Joe Barrett, at 3PM on Sunday May 19, 2013.
Joe moved to adjourn at 4:20 PM, seconded by Bill. Approved.
As noted in the January minutes, there was no meeting scheduled for February.
C/BR Mensa Executive Committee Minutes January 13, 2013.
Called to order at 3:10 PM by Dave Birley, LocSec.
Present: John Barnes, Nancy Campbell, Joe Barrett, Dave Birley, Bob Diamond, and Bonnie Haskins
The minutes of the November 4, 2012 meeting were distributed by email, approved, and printed in the November issue of the IdioM.
As the first order of business, Joe nominated Bonnie Haskins to be on the Executive Committee as Program Chair. Bob Seconded. Approved.
- Treasurer’s report. Joe reported that the balance in our checking account is $2,798.78.
- Recruitment and Testing. John reported that he and Jack Howard, the Proctor Coordinator, have met and discussed the following issues: monthly testing; publishing only city and date, not location, of future tests; using CC to remind past prospects from national files; using focused, free advertising, by area where possible; setting up a firstname.lastname@example.org email address; and checking with honor societies and alumni associations for sponsorship at their schools.
- John reported following up on prospects (over 200 listed), and emailing about 25 prospects for the upcoming Belmont test, with three replies the same day.
- Scholarship Committee. Nancy reported that CBR Mensa has received 38 scholarship applications this year. Coding and judging begin immediately, with results due to Regional by February 15.
Joe moved, Nancy seconded, that CBR Mensa send someone to the next AMC meeting to prepare us for hosting the AMC in March 2014. Approved.
Dave moved, Joe seconded, that we send Nancy as our representative, and reimburse her hotel and gasoline expenses up to $500. Approved.
Joe moved, Bob seconded, that we move the February MMM to Skyland Restaurant (Woodlawn and So. Blvd.). Approved.
Long Range Planning
The Executive Committee then had a Long Range Planning session, with the following decisions:
- Webmaster John Barnes will redesign the CBR Mensa website.
- John and Dave will work to accomplish a secure, searchable member list on the national website.
- The ExComm wants to assure continuity of resources for chapter use (bank records, website, SOPs, etc), and will look at placing some of these resources in a secure “cloud” on the Internet. Joe has agreed to spearhead this effort.
- Joe will produce a rough draft of SOPs for CBR Mensa.
- The Editor of the Idiom is to have control of the size of any given issue of the Idiom. Specifically, he may cut the size to eight pages in order to make deadlines. Except for the calendar of activities, which is mandatory, the editor shall select content. The ExComm expressed its hope that Youth content would be included, subject to the Editor’s decisions.
The next ExComm meeting will be held at the home of Joe Barrett, at 3 PM on Sunday, March 10, 2013, to be followed by a New and Inactive Member Open House at 4 PM. Approved.
Nancy moved to adjourn at 5:35 PM, seconded by Bonnie. Approved.