Minutes 2012

2012 ExComm Meeting Minutes, Charlotte/Blue Ridge Mensa

January February March
April May June
July August – not scheduled September
October – not scheduled November December – not scheduled

December 2012

Per the November minutes, no meeting was scheduled for December.

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November 2012

C/BR Mensa Executive Committee Minutes November 4, 2012
Called to order at 3:10 PM by Dave Birley, LocSec
Present: John Barnes, Nancy Campbell, Joe Barrett, Dave Birley, Bob Diamond
The minutes of the September 9, 2012 meeting were distributed by email, approved, and printed in the October issue of the IdioM.
Dave moved, Joe seconded, to use a “brief” version of the Agenda. Motion failed.
Nancy moved, John seconded, to use an expanded Agenda. Approved.
Committee reports:
Joe reported that the balance in our checking account is $3,360. The account has been severed from other Mensa accounts held by BB&T. New signature cards were submitted to the bank for Joe and Dave, and new debit cards issued for Joe and Dave and Bonnie Haskins (Circulation Manager.) There are no service charges for the new account.
Old Business:
Nancy moved, John seconded, that the funding and organization of the Christmas Party be transferred to Dave Birley. Approved.
Nancy moved, John seconded, that future Youth activities be advertised to the entire membership, so that children of members can participate. Approved.
Dave moved, Nancy seconded, that Nancy be appointed to organize the End of the World Survival Party scheduled for December 21 at the Golden Corral, with a $200 budget. Approved.
New Business:
Dave moved, Nancy seconded, that when C/BR Mensa business requires a trip of more than 50 miles one way, the driver will be reimbursed for gas for the round trip. Approved.
John moved, Bob seconded, that we revive the “New and Inactive Member Open House” following ExComm Meetings, beginning with the January 2013 meeting. Approved.
A discussion ensued about the logistics of sending out “Welcome Letters” to new and transferring members: forwarding the labels, when the labels arrived, etc. Dave stated that he would approach Bonnie Haskins to take over this function.
It was decided that the next ExComm meeting would be held at the home of Joe Barrett, at 3 PM on January 13, 2013, to be followed by a New and Inactive Member Open House at 4 PM. Approved.
Nancy moved to adjourn at 4:15 PM, seconded by Bob. Approved.

October 2012

Per the September minutes, no meeting was scheduled for October.

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September 2012

C/BR Mensa Executive Committee Minutes September 9, 2012
Called to order at 3:00 PM by Dave Birley, Loc Sec. Present: John Barnes, Nancy Campbell, Dave Birley, Bill Fleet, Bob Diamond
Guest: Bob Cameron
The minutes of the July 11, 2012 meeting were approved by email prior to the meeting.
The first order of business was the appointment of Bob Cameron as Ombudsman for the group.

Officer’s Reports:
Dave Birley reported his appointments of Matt Tiller as GCC, and Victoria Schultz as Publicity Chair.
Billy Austin reported by email that the Bylaws have been unanimously approved by the membership. Dave asked John Barnes to notify the NO.
Joe Barrett sent the Treasurer’s Report and proposed budget by email.

Old Business:
Dave moved, Bob seconded, that we direct the Treasurer to take the necessary actions to separate our bank account from other Mensa accounts on the Internet. Nancy amended the motion, Bob seconded, to include having two persons authorized to sign checks (Treasurer and Loc Sec) and two debit cards, one to be held by the Treasurer and the other by the Loc Sec. Approved

The ExComm continued with appointments of officers, begun at the September meeting, with the final results:
Dave Birley, Loc Sec
Nancy Campbell, Deputy Loc Sec
Joe Barrett, Treasurer
John Barnes, Recruitment and Testing
Bob Diamond, Programs
Bill Fleet, Publications
The existing Area Coordinators were reappointed.
Other Officers:
Victoria Schultz (Publicity, reports to Recruitment and Testing Chair)
Bonnie Haskins (Circulation, reports to Publications Chair)
Jack Howard (Proctor Coord., reports to Recruitment and Testing Chair)
Matt Tiller (Gifted Child Coordinator, reports to Loc Sec)
John Barnes (Webmaster, reports to ExComm)
Joe Barrett (Historian, reports to ExComm)
Joe Barrett (Calendar Coordinator, reports to ExComm)
Billy Austin (Nominations and Election Chair, reports to ExComm)
Nancy Campbell (Scholarship Chair, reports to Regional and National Scholarship Chair)
Bob Cameron (Ombudsman, reports to Regional and National Ombudsman)

New Business:
Dave moved, Nancy seconded, that the deadline for submissions to the IdioM be moved to the 10th of the month except for those months when the ExComm meets later than the 10th, and the deadline for sending copy to the printer be established as the 25th of the month. Bill Fleet accepted these deadlines as reasonable. Approved.
John moved, Bill seconded, a motion to return to monthly ExComm meetings unless a change is approved by majority vote. Approved.
Dave moved, Bob seconded, a motion to appoint Nancy to arrange for CBR Mensa’s Christmas Party, to be held December 7th, and authorize her to reserve a facility for the party and arrange for catering, with a budget of $500. Approved.
The next meeting of the Executive Committee will be Sunday, November 4th at 3 PM at Joe Barrett’s home, 1021 Land Grant Road, Charlotte, NC 28217.
Bill moved, Bob seconded, a motion to adjourn. Adjourned at 5:00 PM.

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August 2012

Per the July minutes, no meeting was scheduled for August.

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July 2012

C/BR Mensa Executive Committee Minutes July 11, 2012
The meeting was called to order at 7:40 PM by John Barnes, LocSec.
Present: John Barnes, Nancy Campbell, Joe Barrett, Dave Birley, Bonnie Haskins, Bob Diamond.
Absent: Bill Fleet, Jefferson Fortner.
The minutes of the June 20, 2012 meeting were distributed and approved by email prior to the meeting.
The first order of business was the election of the new officers. Joe nominated Dave Birley for LocSec, seconded by Bob. Approved.
Joe made a motion to thank John Barnes for all his hard work, seconded by Bob. Approved, with a round of applause.
Dave nominated Joe as Treasurer, seconded by Bob. Approved.
Dave nominated Nancy as Assistant LocSec, seconded by Bob. Approved.
Dave nominated Bonnie as Publications Chair, seconded by Joe. Approved.
Joe moved that Nancy continue as Scholarship Chair, seconded by Bob. Approved.
Dave moved that Nancy continue as Ombudsman until our next meeting, while we search for a member who is not on the ExComm to take over the position. Joe seconded. Approved.
Dave nominated John to continue as Webmaster, seconded by Bob, Approved.
The next meeting of the Executive Committee will be Sunday, September 9, 2012 at 3 P. M. at the home of Dave Birley.
Nancy moved, Bob seconded, a motion to adjourn. Adjourned at 8:45 PM.

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June 2012

C/BR Mensa Executive Committee Minutes June 20, 2012
Called to order at 7:30 PM by John Barnes, LocSec. Present: John Barnes, Nancy Campbell, Joe Barrett, Dave Birley. Guest: Bob Diamond
The minutes of the May 9, 2012 meeting were approved by email ballot prior to the meeting.
Nancy moved, Dave seconded, that the CBR Mensa scholarship be awarded to Virginia Ann Lipps of Plumtree, NC, who was the winner of the Karen Cooper Memorial Scholarship awarded by national. Approved.
Dave moved, Joe seconded, a motion not to increase the amount of the local scholarship. Approved by a vote of 3 to 1 (Nancy declining.)
John moved, Dave seconded, a motion to send the Idiom via email whenever possible, unless the member has requested otherwise. Approved.
Dave moved, Joe seconded, that we authorize the expansion of the IdioM at the discretion of the Editor, removing the 16- page limit. Approved.
Nancy moved, Joe seconded, a motion to use Constant Contact going forward, and to authorize the Treasurer to pay this bill directly. Approved.
Nancy moved, Joe seconded, a motion to appoint Bill Fleet as our judge for the PRP. Approved.
John made a motion to ask the Treasurer to obtain a copy of Robert’s Rules of Order, newly revised, for chapter use. The motion died for lack of a second.
Nancy moved, Dave seconded, a motion to permit the approval of the minutes by email, and when there are no objections to the circulated minutes, their publication in the next available IdioM. Approved.
The next meeting of the Executive Committee will be Wednesday, July 11 at 7 PM, at the Landmark Diner on Central Avenue.
Dave moved, Joe seconded, a motion to adjourn. Adjourned at 8:40 PM.

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May 2012

C/BR Mensa Executive Committee Minutes May 9, 2012
Called to order at 7:30 PM by John Barnes, LocSec
Present: John Barnes, Nancy Campbell, Bill Fleet, Joe Barrett, Dave Birley, Bonnie Haskins
The minutes of the April 10, 2012 meeting were distributed and approved as submitted.
John reported that the proposed new Bylaws have been approved by the National Bylaws committee and will be submitted to the C/BR members in the June 2012 IdioM.
Dave introduced a scheme to increase attendance at the MMM: He proposed that each ExComm member write ten letters to people in their area, urging them to attend the MMM. Letters were distributed to the members of the ExComm for their signatures. Dave will mail the letters on May 14.
John moved, Joe seconded, a motion to ask Nancy to prepare a preliminary report of ways to recognize members for extraordinary service to the chapter as well as non-members who contribute to the group by speaking at the meetings or other service, to be presented at the June ExComm meeting. Approved.
Joe moved, Nancy seconded, a motion for Dave to investigate pricing and availability of signage (both large and small) and banners to use at group functions. Approved.
A discussion ensued about the advisability of printing a membership directory. It was noted that this is available now from National, and a consensus was reached that C/BR Mensa will publish a notice in the IdioM that membership information is available on the national website
The next meeting of the Executive Committee will be Wednesday, June 20, at 7 PM, at the Landmark Diner on Central Avenue.
Nancy moved, Bill seconded, a motion to adjourn. Adjourned at 8:40 PM.

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April 2012

C/BR Mensa Executive Committee Minutes April 10, 2012
Called to order at 7:30 PM by John Barnes, LocSec
Present: John Barnes, Nancy Campbell, Bill Fleet, Joe Barrett, Dave Birley, Bonnie Haskins
The minutes of the March 11, 2012 meeting were submitted to the ExComm electronically in advance of the meeting. No changes were noted.
Old Business: LocSec John Barnes reported that the proposed new Bylaws, which had been submitted to National for approval, have been returned by the Bylaws committee with several suggestions for changes or clarifications. These changes to the proposed Bylaws were brought forth:
1) Joe moved, Bill seconded, that the Election Committee be appointed in April. Approved.
2) Nancy moved, Joe seconded, that the writein line be eliminated on the published ballot. Approved.
Dave moved, Joe seconded, that the Committee thank John Barnes for his work on revising the Bylaws. Approved.
Dave Birley, chair of the Committee to Invite the AMC to Meet in Charlotte, NC reported that the date for the AMC meeting is now March 2014.
The Committee received a report from Billy Austin, chair of the Nominations Committee. The nominees are John Barnes, Nancy Campbell, Bill Fleet, Joe Barrett, Dave Birley, Jefferson Fortner, and Bob Diamond.
The next meeting of the Executive Committee will be Wednesday, May 9, at 7 PM, at the Landmark Diner on Central Avenue.
Nancy moved, Bill seconded, a motion to adjourn. Adjourned at 8:40 PM.

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March 2012

C/BR Mensa Executive Committee Minutes March 11, 2012
Called to order at 3:20 PM by John Barnes, LocSec
Present: Bonnie Haskins, John Barnes, Nancy Campbell, Bill Fleet
The minutes of the February 26, 2012 meeting were read and amended to show that the new Bylaws were to be submitted without the parts printed in red and without the last page showing changes. John noted that the new Bylaws have now been submitted to National for approval.
The report of Dave Birley, chair of the Committee to Invite the AML to Meet in Charlotte, NC was referenced, and his recommendation to change the dates to December, 2013 was approved by all.
Nancy moved, Bill Fleet seconded, a motion to authorize the circulation chair (Bonnie Haskins) to investigate print rates and change printers if appropriate. Unanimous.
The Committee continued its discussion on recruitment of additional proctors. Nancy moved, Bill seconded, a motion that we put an ad for proctor trainees in the IdioM, listing training requirements and stating that the time required after training will be about two times a year. Unanimous.
New Business: Bill moved, Nancy seconded, the appointment of Billy Austin as chair of the Nominations Committee. Unanimous.
Bill moved, Nancy seconded, a motion that we solicit funds from local businesses to endow a local scholarship. John noted that donations to MERF are tax deductable, while those to C/BR Mensa are not. Nancy noted that approximately $20,000 is required to endow a $300 annual scholarship. John suggested placing Nancy in charge of contacting the businesses for donations. Unanimous.
John suggested that we enhance our member recognition program, citing the “Oregon Owl” program at Oregon Mensa. A lively discussion ensued, approving the idea and seeking to set out rules for such recognition. The matter was tabled, to be continued at a later Committee meeting.
Bill moved, Nancy seconded, a motion to adjourn. Adjourned at 4 PM

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February 2012

C/BR Mensa Executive Committee Minutes February 26, 2012
Present: John Barnes, Dave Birley, Jefferson Fortner, Joe Barrett, Bonnie Haskins, Nancy Campbell, Bill Fleet
Meeting was called to Order by LocSec John Barnes.
The ExComm voted to affirm that the LocSec shall have the rights of all ExComm Members, including the right to make motions and to vote. Passed.
Old Business: Officer Reports: Dave reported that reservations have been made to hold the MMM at the Golden Corral on Independence Blvd. for the next six months (April-Sept 2012.) March MMM (Pi Day) will be held 3/14 at the Golden Corral in Rock Hill, SC.
Moved by Bill, seconded by Jefferson, that the April issue of the IdioM shall have prominently displayed on its cover an announcement that electronic newsletters will be the default delivery method for future issues of the IdioM, for all those who have an email address on file; and instructions to request hard copies will be included in the issue. Passed.
Nancy reported that the Scholarship Committee Judges (Bill Fleet, Karin Fleet, Lerissa Rentas and Joyce Borst) had met to judge the 2012 scholarship applications, and that 11 essays have been transmitted to the Regional level for judging, Final results are typically available for inclusion in the June or July issue of the IdioM.
Dave reported that our proposal to host the March 2013 meeting of the AML was not successful, since Washington, DC was chosen for that meeting. Our contact person suggested that we resubmit for December 2013. By consensus, we authorized Dave to pursue the new dates.
Bylaws: Dave moved, seconded by Jefferson, that the proposed Bylaws be sent to the AMC for approval, as submitted to the ExComm by John Barnes before the meeting. Passed.
New Business: By consensus, it was agreed that the ExComm will make an effort to recruit more Proctors. John has identified members who are eligible (i.e., have at least a Bachelor’s degree) and will contact them to ascertain interest. Dave suggested drawing up a certificate to be presented to proctor candidates.
Dave moved, seconded by Nancy, that the ExComm approach several individuals in person to recruit people for the Nomination Committee, which must be appointed at the March ExComm meeting.
The next ExComm Meeting is scheduled for 3 PM on March 11 at the home of LocSec John Barnes.
Nancy moved to adjourn, seconded by Jefferson. Passed: Meeting adjourned at 5:10 PM

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January 2012

Charlotte/Blue Ridge Mensa Executive Committee Minutes Jan. 4, 2012
The meeting was called to order at 7:30 PM.
Location: Showmars on Arrowood Rd. Present: John Barnes, Nancy Campbell, Joe Barrett, Dave Birley. Bill Fleet, Bonnie Haskins. Absent: Jefferson Fortner
Officer reports:
Newsletter Editor Bill Fleet noted that there is “added content” to the IdioM available on the Mensa Website each month. Calendar Coordinator Joe Barrett asked for a clarification of his duties. Concensus: Joe is to be the central point for people to add events to the calendar, and he will provide the compiled calendar each month to the IdioM editor, to the webmaster, and to Stephanie Moreland, who has volunteered to coordinate the Constant Comment reminders each week.
New Business:
Nancy moved, Bill seconded, that C/BR Mensa submit a bid for the March 2013 AMC meeting. During discussion, it was decided that Dave Birley would gather information from several venues and coordinate the proposals. Passed unanimously.
Dave moved, Bill seconded, that we revise the C/BR Mensa bylaws to conform to the Minimum Bylaws required by American Mensa, using the Model Bylaws as a guide. John and Nancy accepted the task of preparing a rough draft to be presented to the ExComm at the next scheduled meeting, with special attention to the questions of committee size; possibility of remote meetings; and the handling of uncontested elections. Passed unanimously.
The next meeting of the ExComm is scheduled for Sunday, February 12, 2012, at the home of Dave Birley in Rock Hill. Meeting is scheduled for 3 PM.
Bill moved to adjourn, Dave seconded, meeting adjourned at 9 PM
Respectfully submitted, Nancy Campbell, Assistant LocSec

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